Training for QuickBooks Desktop

Lesson 1 - Getting Started

• Using Forms
• Using Lists
• Using Registers
• Getting Around in QuickBooks
• All the Accounting You Need to Know
• About the Chart of Accounts
• About Assets, Liabilities and Equity
• Cash versus Accrual Bookkeeping
• Measuring Business Profitability
• General Journal Transactions
• Getting Help while Using QuickBooks
• Exiting QuickBooks
• Moving between Company Files

Lesson 2 - Setting Up QuickBooks

• Creating a QuickBooks Company
• Starting the EasyStep Interview
• Entering Company Information
• Choosing your Company Industry
• Selecting how Your Company is Organized
• Customizing QuickBooks for Your Business
• Indicating What You Sell
• Entering Sales Information
• Entering Sales Tax Information
• Creating Estimates
• Creating Sales Orders
• Choosing Remaining Preferences
• Choosing a Start Date
• Entering Bank Accounts and Opening Balances
• Completing Company File Setup
• Adding Customers
• Adding a Job
• Adding Vendors
• Setting Up Additional Accounts
• Adding Items
• Entering Historical Transactions

Lesson 3 - Working with Lists

• Using QuickBooks Lists
• Editing the Chart of Accounts
• Editing an Account
• Adding a Subaccount
• Customer, Vendor and Employee Centers
• Custom Contact Fields
• Working with the Customer Center and the Customers & Jobs Lis
• Adding Customers
• Providing Additional Customer Information
• Sales Tax Settings
• Transactions from the Customers & Jobs List
• Working with the Employee Center
• Working with the Vendor Center
• Adding Vendors
• Transactions from the Vendor List
• Adding Custom Fields
• Managing Lists
• Renaming a list item
• Printing a List
• Adding or Editing Multiple Items at One Time
• Working with the Lead Center
• Things to note about the Lead Center

Lesson 4 - Working with Bank Accounts

• Writing a QuickBooks Check
• Using Bank Account Registers
• Entering a Handwritten Check
• Transferring Money between Accounts
• Reconciling Checking Accounts
• Marking Cleared Transactions
• Viewing Cleared Checks in the Register
• Locating Specific Transactions

Lesson 5 - Using Other Accounts in QuickBooks

• Other Account Types in QuickBooks
• Entering Credit Card Charges
• Reconciling a Credit Card Statement
• Marking Cleared Transactions
• Paying a Credit Card Bill
• Working with Asset Accounts
• Setting Up Asset Accounts to Track Depreciation
• Tracking a Loan with a Long Term Liability Account
• Recording a Payment on a Loan
• Introduction to Equity Accounts

Lesson 6 - Entering Sales Information

• Using Sales Forms for Payment in the Future
• Using Sales Forms for Payment at the Time of Sale
• Filling in a Sales Form
• Filling in the Line Item Area
• Completing the Sales Form
• Repeating a Sale
• Creating Batch Invoices
• Entering a New Item
• Creating New Price Levels
• Associating Price Levels with Customers
• Assigning Price Levels to Individual Line Items
• Using the Income Tracker
• Creating Single Invoice Letters
• Generating Reminder Statements

Lesson 7 - Receiving Payments and Making Deposits

• Recording Payment in Full for a Single Job
• Entering a Partial Payment
• Applying One Payment to Multiple Jobs
• Entering Overpayments
• Handling Down Payments & Prepayments
• Making Deposits
• How QuickBooks Handles the Deposit
• How to Handle a Customer Bounced Check

Lesson 8 - Entering and Paying Bills

• Using QuickBooks for Accounts Payable
• Entering Bills
• Paying Bills
• How QuickBooks Records Your Bill Payment

Lesson 9 - Analyzing Financial Data

• Creating QuickReports
• Zooming in on a QuickReport
• Customizing QuickReports
• Using the Report Center
• Creating a Balance Sheet Previous Year Comparison Report
• Filtering Reports
• Saving Reports as a PDF
• Using QuickZoom in a Report
• Memorizing Reports
• Creating Memorized Report Groups
• Printing Reports
• Processing Reports in Groups
• Processing Multiple Miscellaneous Reports
• Sending a Report to Microsoft Excel®
• Creating an Income and Expense Graph
• Using QuickZoom with Graphs
• Customizing How Graphs Display

Lesson 10 - Setting Up Inventory

• Turning on the Inventory Feature
• Entering Products into Inventory
• Creating Purchase Orders
• Getting a Report of Purchase Orders
• Receiving Inventory
• Entering a Bill for Inventory Received
• Manually Adjusting Inventory
• Setting a Default Markup

Lesson 11 - Tracking and Paying Sales Tax

• Overview of Sales Tax in QuickBooks
• Setting Up your Tax Rates and Agencies
• Grouping Single Taxes Together
• Identifying Your Most Common Tax
• Indicating Who and What Gets Taxed
• Applying Tax to Each Sale
• Determining What You Owe
• Paying Your Tax Agencies

Lesson 12 - Doing Payroll with QuickBooks

• Setting Up for Payroll
• Setting Up Employee Payroll Information
• Using Employee Defaults to Store Common Information
• Setting Up Payroll Schedules
• Adding a New Employee
• Running a Payroll Schedule
• Viewing the Paycheck
• Printing Paychecks after Leaving Pay Employees Window
• Printing or Emailing Pay Stubs after Leaving Pay Employees Window
• Paying Payroll Taxes
• Writing a Check for Payroll Taxes

Lesson 13 - Estimating and Progress Invoicing

• Turning on Estimates and Progress Invoicing
• Creating an Estimate
• Creating Multiple Estimates
• Creating an Invoice from an Estimate
• Displaying Reports for Estimates
• Updating Job Status
• Making Estimates Inactive

Lesson 14 - Tracking Time

• Tracking Time and Mileage
• Entering Time Data
• Recording Employee Time on Weekly Timesheets
• Entering Mileage
• Invoicing a Customer for Billable Expenses
• Displaying Project Reports for Time Tracking
• Viewing Time Data in More Detail
• Creating Service Items for Subcontractors
• Creating New Price Levels
• Recording Nonemployee Time Worked
• Preparing a Check to Pay for Nonemployee Time Worked

Lesson 15 - Customizing Forms and Writing QuickBooks Letter

• Creating New Templates
• Customizing Fields on Forms
• Changing Field Order on Forms
• Displaying your Customized Form
• Designing Custom Layouts for Forms
• Changing the Position of Fields on Forms
• Changing Field Widths
• Changing Fonts, Borders and Colors
• Previewing New Forms
• Preparing Collection Letters
• Editing QuickBooks Letters

Lesson 16 - Working with Multiple Currencies

• Setting Up Multiple Currencies
• Buying and Selling Items in Multiple Currencies
• Creating a Purchase Order in a Foreign Currency
• Receiving Inventory and Entering a Bill from a Foreign Vendor
• Creating an Invoice for a Multicurrency Transaction